Official Matters Municipal registration

Municipal registration

All foreigners who need to be registered, including children, must go to the City Hall in person to register in the Municipal Personal Records Database of the municipal authority called GBA (gemeentelijke basis administratie). You can make an appointment with the Civil Affairs department in your municipality. Once you have registered you will be given a Declaration Certificate.

Arnhem Overmaat scheep

Arnhem Overmaat scheep


Contact information municipalities

Civil Affairs department Arnhem: 0900 1809 (from abroad +31 26 377 4681) or

Civil Affairs department Nijmegen: 14 024 (from abroad + 31 24 329 90 00) or

Civil Affairs department Wageningen: 0317 - 49 29 11 (from abroad + 31 317 49 29 11) or

When you register, please bring the following documents:

  • Valid passport or valid identity card and (if applicable) those of your children
  • Original birth certificate of all those to be registered (translated and authenticated or with apostil)
  • Tendancy Agreement (Verhuurdersverklaring), if applicaple: form declaration by main occupant (Verklaring inwoning), rental contract (Huurcontract) or sales contract (Koopcontract)
  • For non-EU citizens: a letter from the IND for an appointment to apply for a residence permit or your current residence permit.

    And if applicable:

  • Marriage certificate(s) (translated and authenticated or with apostil)
  • Divorce decree(s) or death certificate(s) (translated and authenticated or with apostil)

    For more information you can download the brochure ‘first registration in the Dutch population register (2009)’.

    Document acties
    Ministry of foreign affairs

    On the website of the Dutch Ministry of Foreign Affairs you can find information about how to legalise your foreign documents.

    You can contact the Ministry by post, telephone and fax:
    Visitor's Address: Bezuidenhoutseweg 67, The Hague
    Postal Address: PO Box 20061, 2500 EB The Hague, The Netherlands
    Telephone: +31 70 3486486
    Fax: + 31 70 3484848